Scope 

This document refers to personal data, which is defined as information concerning any living person (a natural person who hereafter will be called the Data Subject) that is not already in the public domain. 

The General Data Protection Regulation (GDPR) which is EU wide and far more extensive than its predecessor the Data Protection Act, along with the Privacy and Electronic Communications Regulations (PECR), seek to protect and enhance the rights of EU data subjects. These rights cover the safeguarding of personal data, protection against the unlawful processing of personal data and the unrestricted movement of personal data within the EU and its storage within the EEA.  

1 – A1 Bodyworks Clinic, which hereafter, for the purposes of this Privacy Notice will be referred to as the Osteopaths, is pleased to provide the following information: 

2 - Who we are

The Osteopaths diagnose and treat health conditions. Treatments are carried out in accordance with the Institute of Osteopathy’s patient charter http://www.iosteopathy.org/osteopathy/the-patient-charter/. The practice may also provide other treatments, about which our team members will be pleased to provide more details.

3 - Personal Data  

a) For the purposes of providing treatment, Osteopaths may require detailed medical information. We will only collect what is relevant and necessary for your treatment. When you visit our practice, we will make notes which may include details concerning your medication, treatment and other issues affecting your health. This data is always held securely, is not shared with anyone not involved in your treatment, although for data storage purposes it may be handled by pre-vetted team members who have all signed an integrity and confidentiality agreement. To be able to process your personal data it is a condition of any treatment that you give your explicit consent to allow Osteopaths to document and process your personal medical data. Contact details provided by you such as telephone numbers, email addresses, postal addresses may be used to remind you of future appointments and provide reports or other information concerning your treatment.  

b) For marketing purposes, the Osteopaths may also use the contact details provided by you to respond to your enquiries, including making telephone contact and emailing information to you which the practice believes may be of interest to you.  

c) In making initial contact with the practice you consent to Osteopaths maintaining a marketing dialogue with you until you either opt out (which you can do at any time) or we decide to stop sharing about our services. Osteopaths may occasionally also act on behalf of its patients in the capacity of data processor, when we may promote other practitioners. Osteopaths do not broker your data and you can ask to be removed from our marketing database by speaking to us, emailing, messaging or phoning the practice using the contact details provided at the end of this Privacy Notice.  

d) Some basic personal data may be collected about you from the marketing forms and surveys you complete.

e) Osteopaths will only collect the information needed so that we can provide you with the services you require, the business does not sell or broker your data.  

4 - Legal basis for processing any personal data

To meet our contractual obligations obtained from explicit Patient Consent and legitimate interest to respond to enquiries concerning the services provided. 

5 - Legitimate interests pursued by Osteopaths To promote treatments for patients with all types of health problems indicated for osteopathic care.  

6 – Consent Through agreeing to this privacy notice you are consenting to Osteopaths processing your personal data for the purposes outlined. You can withdraw consent at any time by using the email address or telephone number provided at the end of this Privacy Notice. 

7 – Disclosure Osteopaths will keep your personal information safe and secure, only staff engaged in providing your treatment will have access to your patient records, although our administration team will have access to your contact details so that they can make appointments and manage your account. Osteopaths will not disclose your Personal Information unless compelled to, in order to meet legal obligations, regulations or valid governmental requests. The practice may also enforce its Terms and Conditions, including investigating potential violations of its Terms and Conditions to detect, prevent or mitigate fraud or security or technical issues; or to protect against imminent harm to the rights, property or safety of its team members. 

8 - Retention Policy Osteopaths will process personal data during the duration of any treatment and will continue to store only the personal data needed for eight years after the contract has expired to meet any legal obligations. After eight years all personal data will be deleted, unless basic information needs to be retained by us to meet our future obligations to you, such as erasure details. Records concerning minors who have received treatment will be retained until the child has reached the age of 25. 

9 - Data storage All Data is held in the United Kingdom. Osteopaths do not store personal data outside the EEA. 

10 - Your rights as a data subject at any point whilst Osteopaths are in possession of, or processing your personal data, all data subjects have the following rights: 

• Right of access – you have the right to request a copy of the information that we hold about you. 

• Right of rectification – you have a right to correct data that we hold about you that is inaccurate or incomplete. 

• Right to be forgotten – in certain circumstances you can ask for the data we hold about you to be erased from our records. 

• Right to restriction of processing – where certain conditions apply you have a right to restrict the processing. 

• Right of portability – you have the right to have the data we hold about you transferred to another organisation. 

• Right to object – you have the right to object to certain types of processing such as direct marketing. 

• Right to object to automated processing, including profiling – you also have the right not to be subject to the legal effects of automated processing or profiling.  

In the event that Osteopaths refuse your request under rights of access, we will provide you with a reason as to why, which you have the right to legally challenge. At your request Osteopaths can confirm what information it holds about you and how it is processed. 

11 - Complaints In the event that you wish to make a complaint about how your personal data is being processed by our Osteopaths you have the right to complain to us. If you do not get a response within 30 days, you can complain to the ICO. 

The details for each of these contacts are: 

A1 Bodyworks Clinic,
Telephone: 07903078269  or Email a1bodyworksclinic@gmail.com

ICO Wycliffe House, Water Lane, Wilmslow, SK9 5AF Telephone +44 (0) 303 123 1113 or email: https://ico.org.uk/global/contact-us/email/